PRS Database registration.
Your data is already ready.
Every English landlord must register on the new Private Rented Sector Database from late 2026. Fines up to £40,000. PRS Shield captures every required field as part of your day-to-day compliance record — so when your region opens for registration, you file in minutes.
The obligation explained
What is the PRS Database?
The Private Rented Sector Database is a mandatory national register for private landlords in England, created by the Renters' Rights Act 2025. It will record every landlord, every rental property, and every tenancy.
MHCLG (the Ministry of Housing, Communities and Local Government) administers the database. A private beta is underway in Birmingham, Gateshead, and Nottingham. Wider mandatory registration is expected from late 2026, rolling out by region.
Registration is not optional and is not the same as an HMO licence. It applies to every private landlord in England, including those with a single property.
What you'll need to provide
PRS Shield captures almost every field on this list as part of your compliance record. Maximum occupants for non-HMO properties will be added ahead of registration opening.
Consequences of non-compliance
The penalties are significant.
The Renters' Rights Act 2025 gives local authorities and MHCLG strong enforcement powers. These are not administrative inconveniences — they affect your ability to let and recover possession of your property.
| Trigger | Penalty | Notes |
|---|---|---|
| Unregistered landlord | Up to £40,000 | Per landlord |
| Unregistered property | Up to £40,000 | Per property |
| Advertising an unregistered property | Fine + advertising ban | Property cannot be marketed |
| Serving notice on an unregistered tenancy | Notice invalid | Cannot recover possession |
| Providing false information | Criminal offence | Unlimited fine + prosecution |
Source: Renters' Rights Act 2025, Schedule 1 and associated secondary legislation. Fines subject to confirmation in secondary legislation — figures reflect the maximum penalties as passed. MHCLG guidance: gov.uk/guidance/renters-rights-act-information-for-landlords
How PRS Shield handles it
Your compliance record is your registration data.
Most landlords will face a data-gathering exercise when registration opens. PRS Shield subscribers won't — because we capture nearly every required field as part of your day-to-day compliance record.
Your data is already structured
Every field the PRS Database will require — property address, type, EPC rating, certificate references, occupancy status — is already captured in your PRS Shield portal. Nothing to gather from scratch.
Registration readiness score
Your dashboard shows exactly what's complete and what's missing for each property. No surprises when registration opens in your area.
Regional rollout alerts
Registration opens by region. When MHCLG confirms your postcode area is live, we'll notify you immediately so you're never caught waiting.
Pre-filled registration summary
Generate a pre-filled PDF of your registration details for each property at any time. Review, confirm, file — in minutes, not hours.
Intermediary filing (Standard & Portfolio)
As an HMRC-supervised TCSP, Fundsure Ltd is positioned to file registrations on your behalf as an intermediary — the same model used at Companies House. We're in active dialogue with MHCLG.
Renewal reminders built in
PRS Database registrations will require periodic renewal. PRS Shield tracks your renewal date and alerts you at 30 and 7 days — so you never lapse.
Tenant portal — serving certificates automatically
Every tenancy includes a no-login tenant portal where your tenant can access all their documents and certificates at any time. When they open their Gas Safety or EICR certificate, that access is timestamped — creating an auditable record of serving that feeds directly into your compliance record.
Fundsure Ltd and MHCLG
We submitted our beta programme access request to MHCLG on 14 March 2026 and have asked directly about intermediary filing access for regulated firms. Contact: PRSDatabase@communities.gov.uk. As an ACSP intermediary at Companies House, Fundsure is well-positioned to offer the same model for the PRS Database — filing on behalf of landlords using our own supervised credentials.
Pricing
PRS Database readiness is included in every plan.
All tiers include compliance tracking and readiness scoring. Standard and Portfolio add the full PRS Database filing workflow and intermediary access when available.
Essentials
PRS Database readiness tracking
Registration summary PDF for each property
Standard
PRS Database workflow + readiness tracking
Priority access to intermediary filing when available
Portfolio
Full PRS Database workflow + portfolio analytics
Bulk filing across all properties. Priority intermediary access.
28-day free trial on all plans. No credit card required to explore. PRS Database filing assistance (£49/property + government fee) available as an add-on when MHCLG opens registration in your area.
Frequently asked questions
PRS Database — common questions
What is the PRS Database?+
The Private Rented Sector Database is a mandatory national register for all private landlords in England, introduced by the Renters' Rights Act 2025. It will record details of every landlord, every rental property, and every tenancy. MHCLG (the Ministry of Housing) will administer it. Registration is expected to become mandatory from late 2026, rolling out region by region.
Is the PRS Database the same as an HMO licence?+
No. HMO licensing is a separate, existing requirement for Houses in Multiple Occupation. The PRS Database is a new, universal register that applies to all private landlords in England — including those with a single buy-to-let property. Your HMO licence details may be included in your PRS Database registration, but they are distinct obligations.
Do I need to register for every property I own?+
Yes. The Renters' Rights Act 2025 requires registration at both the landlord level and the property level. If you own five rental properties, you will need one landlord registration and five separate property registrations.
When does registration open?+
MHCLG is conducting a private beta with three pilot local authorities — Birmingham, Gateshead, and Nottingham. Wider rollout is expected from late 2026, proceeding by region. PRS Shield will notify you as soon as registration opens for your postcode area.
What information will I need to provide?+
The expected registration fields include: landlord contact details, property address and type, number of bedrooms and occupants, EPC rating, gas safety and EICR certificate references, smoke and CO alarm compliance, and details of any HMO or selective licence. PRS Shield already captures all of these fields as part of your compliance record.
Can PRS Shield file my registration for me?+
This is our goal. As an HMRC-supervised TCSP (Trust and Company Service Provider) and ACSP registered with Companies House, Fundsure Ltd already acts as an intermediary for identity verification filings. We have submitted a beta access request to MHCLG and are in dialogue about intermediary filing access. Standard and Portfolio subscribers will be the first to benefit when this becomes available.
What happens if I don't register?+
Fines of up to £40,000 per landlord and per property. Advertising bans — you will not be able to market the property on Rightmove, Zoopla, or elsewhere. Critically, you will not be able to serve valid possession notices on an unregistered tenancy, which means you cannot recover your property through the courts.
Does PRS Shield cover the government registration fee?+
No. The government will set its own fee for registration (not yet confirmed). PRS Shield charges £49 per property for filing assistance — handling the data preparation and submission on your behalf. The government fee is payable separately, directly to MHCLG.
Don't prepare for the PRS Database.
Already be prepared.
Every certificate, every check, every tenancy document — captured, tracked, and ready to file. Backed by an HMRC-supervised firm with 28 years of compliance experience.
Get PRS Database Ready →From £99/yr · 28-day free trial · No credit card required to explore